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Category: Area Service

The Rise of the Elder Statesman and the Fall of the Bleeding Deacon

Posted on October 17, 2025 by The Webservant

Written By Pat P.

I was in an Area Service meeting not long ago when a long-time member—someone I’ve known for two decades—decided it was the perfect time to publicly assassinate my character. No warning. No gentle lead-in. Just a sudden, full-volume, room-wide announcement that I was “a bully” for making a Fifth Concept statement.

I’ve been in Cocaine Anonymous since 1994. Thirty-one years sober. I’ve had three fantastic sponsors—real elder statesmen—who drilled into me the importance of putting “principles before personalities.” But let me tell you, it’s a lot harder to keep that principle front and centre when you’re being blindsided in a room of twenty-five people by someone you once shared a cigar with.

This guy—thirty-seven years in CA—decided Robert’s Rules of Order didn’t apply when it came to making sure everyone could hear his personal review of my conduct. He ignored the sanctity of process so he could swing his verbal bat in public. And after dropping the grenade, he left the meeting early. A real mic-drop moment.

Here’s the thing: I knew him when he was an elder statesman. Back then, he served without making it about himself. He had a calm way of reminding us the group’s Higher Power was in charge. But somewhere along the way, the elder statesman became the bleeding deacon. I’ve seen it before, and I know I’ll see it again, because it’s not rare.

In CA, a bleeding deacon is that long-timer who thinks the group can’t survive without them, resents change, and fights the group conscience instead of serving it. The roots are usually the same: stagnation, no new service commitments, no fresh challenges, no growth. They stop being accountable to a sponsor—or they have one who won’t call them out. Their minds close. “I know best” becomes the guiding principle. And any new idea is treated like a threat instead of an opportunity.

This guy’s service résumé lately? Shows up to one meeting a week. Recently took a GSR position for the first time in over a decade—not to carry the message, but to argue about updated bylaws. That’s not service. That’s politics.

We say alcohol is like truth serum, but anger works the same way. Not the whole truth, not God’s honest truth, but their truth—the one they’ve been nursing in silence, sometimes for years. When he blew up at me in that meeting, it wasn’t about my Fifth Concept statement. That was just the trigger. The real stuff—the long-stewed resentments, the unspoken judgments—came rushing out.

I’d love to say I responded with perfect restraint, but that’s not the truth. In that moment, with twenty-five sets of eyes on me, I felt like I’d been sucker-punched. My first reaction wasn’t serenity—it was fire. I raised my voice. I called him out for being out of line and out of order. I felt attacked, and I met attack with attack. Later in the meeting, when I had the floor again, I did what my sponsors taught me. I made amends to the group for letting my emotions get the better of me. I didn’t excuse my part just because “he started it.” I owned it. That’s the work—not that we always stay calm, but that we clean it up when we don’t.

My first three sponsors were the opposite of this. They had the ability to let go of something they’d helped create so it could grow. That’s the elder statesman’s gift—to be able to step back without resentment and trust that the fellowship will be guided by a Higher Power, even if the new direction isn’t the one they’d choose. It’s not easy. It requires humility, trust, and the willingness to be uncomfortable. It requires keeping our own spiritual house in order so our service is about the group, not about our identity.

The sad truth is this isn’t just about one man. He’s an example of something that happens in every fellowship: members with decades of sobriety who stop being challenged. No more deep Step work, no more serious sponsorship. Their world shrinks to one meeting a week, same people, same topics. And when change shows up? Rage. Rage against the dying of the light. It’s a spiritual sickness, plain and simple. Our literature warns that “we are never cured of our addiction.” That doesn’t just mean the drugs—it means the defects that drive it. If we’re not growing spiritually, we’re going backwards. And the longer we’ve been around, the easier it is to coast—until something threatens our comfort zone.

One bleeding deacon in a service body is bad enough. But stack up enough of them, and you’ve got a slow-motion collapse on your hands. They feed off each other’s resistance to change. They’ll kill a motion before it even hits the floor, drive away new servants, and argue over bylaw punctuation while the newcomer meeting across town folds for lack of support. Give them long enough without anyone speaking out or holding them accountable, and the Area will die—one meeting at a time, until there are none left.

This isn’t about shaming anyone. It’s a mirror. Because here’s the truth: I’m capable of becoming the same bleeding deacon if I stop doing the work. If I stop seeking guidance. If I start thinking CA needs me more than I need CA. That’s why we rotate service positions. That’s why we stay active in sponsorship, keep going to different meetings, and keep learning. My sponsors drilled it into me: service without the Traditions and Concepts becomes politics. Recovery without service becomes selfishness. The elder statesman keeps both in balance.

The fall from elder statesman to bleeding deacon doesn’t happen overnight. It’s death by spiritual neglect—and it can happen to any of us. The cure isn’t complicated: keep working the Steps, stay accountable to a sponsor who will call you out, stay willing to be uncomfortable, and let go when it’s time to rotate out. We keep what we have by giving it away—and that includes power, control, and the need to be right.

As for my old cigar buddy? I’ll leave his name out. That’s what “principles before personalities” means. But I’ll tell the story—because CA needs to remember that elder statesmen don’t just appear. They’re built, one day, one meeting, and one humble act of service at a time. And if we stop building, we start bleeding.

Standing Committees

Posted on October 8, 2025October 8, 2025 by The Webservant

Groups and/or Online Groups, ought to be aligned with only one (1) Area, avoiding inaccurate Delegate counts, and permitted Area votes at Conference.”

Suggested Area Functions

  1. The Area Service Committee is entrusted with local service board incorporation, if
    required
  2. Coordinates Area telephone services.
  3. Distributes and/or sells literature and chips, carries out local translations where
    required in accordance with the World Service office translation policy and process.
  4. Standing Committees include:
    a. Telephone (Helpline)
    b. Hospitals and Institutions
    c. Public Information
    d. Archives
    e. Convention
    f. Chips and Literature
    g. Finance
    h. CPC (Cooperation with Professional Community)
    i. Special Events
    j. Unity
    k. Internet
    l. Translations
  5. Maintains and updates a list of all Area meetings.
  6. Maintains ongoing communications with the Districts.
  7. Maintains ongoing communication with the World Service Office and WSC.
  8. Publishes newsletter (subject to review by Regional Trustee).
  9. Publishes and distributes Area Meeting Schedules.
  10. Elects Delegates to the World Service Conference.
  11. Holds Assemblies and/or monthly Service Meetings.
  12. Sponsors service days and workshops.
  13. Sponsors Area Conventions.
  14. Establishes and administers a Central Office, if appropriate.
  15. Maintains a bank account.

Area Service Meetings
Areas may hold two different types of Area Service Meetings:

1. Monthly Area Service Committee Meetings: These are administrative in nature where reports on day-to-day activities and issues are received, reviewed, and if appropriate, acted upon.

2. Annual, Bi-Annual, or Quarterly Assembly Meetings: Because of time and distance,these types of meetings may be held for these activities:

a. Election of WSC Delegates and Area Officers.
b. Treasurer’s report.
c. Local Convention report.
d. WSC Delegate report.
e. Central Office report, if applicable.
f. Old business/new business.
g. Decision of major importance.

Possible Voting Members

Area Officers, Committee Chairpersons, District Service Representatives, Group Service Representatives and Alternate GSR, WSC Delegates, Advisory Board/Steering Committee members, and other trusted servants.

Voting Procedures: (Determined by Area)

Voting examples can be found in the WSM WSC Parliamentary

Procedure Guidelines.

Area Expenses

Area expenses may include:

1. Costs for rent and coffee for service meetings
2. Chips and literature inventory
3. Telephone
4. Standing committees (e.g., costs of mailing, copying, etc.)
5. Central office workers
6. Insurance
7. Legal fees, accountant fees, and employee’s salary, or sales tax
8. Postage and supplies
9. Delegate expenses to the WSC, and
10. Bank charges

Area Service Positions:

  1. Chairperson
  2. Vice-Chairperson
  3. Secretary
  4. Treasurer

Chairperson

1. Two years continuous sobriety.
2. Two year commitment.
3. One year of active service in C.A.
4. Presides over monthly/quarterly meetings and arranges agenda.
5. Assumes responsibilities of coordinating all activities within the Area.
6. Encourages trusted servants to chair various Standing Committees.
7. Only votes in case of a tie.
8. To have all delegates credentialed upon election, but no later than 30 days prior to
the WSC, using the current credentialing platform.

Vice-Chairperson

1. One year continuous sobriety.
2. Two year commitment.
3. Six months of active service in C.A.
4. In absence of Chairperson performs those duties of Chairperson.
5. Chairperson of one Standing Committee.
6. Coordinates general Committee activities.

Secretary

1. One year continuous sobriety.
2. Two year commitment.
3. Six months of active service in C.A.
4. Keeps accurate minutes of each meeting.
5. General communications throughout the Area.
6. Records the number and location of each meeting in the Area.

Treasurer

1. Three years continuous sobriety.
2. Two year commitment.
3. One year of active service in C.A.
4. Gainfully employed and/or financially stable.
5. Bookkeeping or Accounting experience preferred.
6. Receives and deposits contributions from meetings and special events.
7. Keeps an accurate bookkeeping system.
8. Maintains bank account(s) with checks requiring two (2) signatures.
9. Gives regular financial report with a copy of the Area Bank Statement (with account
numbers blacked out).
10. Timely filings with regulatory agencies (e.g. state and local taxes, nonprofit corporation forms). To protect the Area’s non-profit status yearly filings are required. It is recommended that these filings be done by an independent
accountant.
11. Pays all expenses.
12. Passes on contributions to the Area and World Service.

Board of Directors, Area Advisory Committees, Advisory Boards, and/or Steering
Committees

A Cocaine Anonymous corporation of any Area must have for legal reasons a certain number of Directors. These vary from state-to-state or province-to-province. These Directors shall at all times be accountable to their Area Service Committee. These Directors should never be excused from the responsibility to render proper reports of ALL significant actions taken. The Directors are directly responsible to their Area and should consult their Area Service Committee before an important decision or action is taken.

Our C.A. program rests squarely upon the principle of mutual trust. For purposes of advice and guidance, Area Service may create Advisory Boards or Steering Committees directly responsible to those they serve, principally the Area Service Committee. NOTE: The only “Board of Trustees” recognized and existing within Cocaine Anonymous is the World Service Board of Trustees (WSBT), which is directly responsible to the World Service Conference. The title “Board of Trustees” should not be used at the Area service level.

 

Area and District Committees

It is suggested that the following Committees exist at both the District and Area levels. When appropriate, Committees may be combined or added.

Telephone (Helpline): Responsible for the provision of information and assistance to individuals seeking aid by phone, and with the communication of messages received for other committees.

Hospitals and Institutions: Responsible for the coordination of and active participation in Twelve Step work within hospitals and institutions.

Public Information: Responsible for the distribution of literature and information to the public.

Archives: Responsible for the collection, organization, categorization, copying, preserving, and electronically storing all of Cocaine Anonymous’ historically valued documentation and memorabilia.

Chips and Literature Responsible: for the distribution of literature and chips to C.A. Districts, Groups, members and interested institutions.

Finance: Responsible for all matters relating to records, finances and expenditures. The committee makes recommendations on all matters pertaining to the administration and operation of finances and expenditures. The Finance Committee shall implement and oversee controls necessary to safeguard the assets of the Fellowship, including employment of a CPA (Certified Public Accountant) to make periodic audits.

Convention: Responsible for the coordination of conventions to carry the message of recovery, unity and service to members of Cocaine Anonymous.

Cooperation with the Professional Community (CPC): Responsible for a unique brand of 12-Step work by carrying the message of recovery to professionals, who in their line of work, may have some sort of supervisory capacity over or direct contact with individuals who may have a problem with cocaine and all other mind altering substances. The committee informs the professional community about C.A.: what we are, where we are and what we can and cannot do to help the addict who still suffers. The committee attempts to establish communication between C.A. members and the professional community to find productive methods of cooperation, not affiliation, within the C.A. traditions.

C.A. Unity Committee: Responsible for the communication and outreach among the diverse elements within the Fellowship at all levels, in the interest of carrying the C.A. message. It is also suggested that these committees sponsor annual workshops and other forums to promote C.A. unity.

Information Technology Committee: “The purpose of the committee is to serve as a resource for the C.A. service structure in areas of emerging technologies. In addition, we facilitate and assist Areas and Districts in approving their local websites, so that they may have a link directly from the C.A. web properties. The IT Committee, on an ongoing basis, works on adapting available technologies to better carry the message of C.A., while always keeping in mind the Twelve Traditions and Twelve Concepts of C.A., C.A. policies, privacy, and security.”

Translations: Responsible for local translation of materials. For C.A. copyright items in accordance with the World Service office translation policy and process.

C.A.’s First Tradition:

“Our common welfare should come first; personal recovery depends upon C.A. unity.”

Growing Your Virtual C.A. Meeting

Posted on August 14, 2022August 14, 2022 by The Webservant

While our literature has preserved the integrity of the A.A. message, sweeping changes in society as a whole are reflected in new customs and practices within the Fellowship. Taking advantage of technological advances, for example, A.A. members with computers can participate in meetings online, sharing with fellow alcoholics across the country or around the world. In any meeting, anywhere, A.A.’s share experience, strength, and hope with each other, in order to stay sober and help other alcoholics. Modem-to-modem or face-to-face, A.A.’s speak the language of the heart in all its power and simplicity.  (A.A. 4th ed. p. xxiv)

Curriculum:

Tradition Five: Primary Purpose
Tradition Seven: Self-Supporting

  • Growing your C.A. fellowship utilizing your C.A. Area/District Website – presented by Cameron F., OSA Webmaster
    • 80% of all C.A. Area Website visitors are looking at the meetings posted on the website.
  • Build a C.A. Group Website and Facilitate Group Membership and Involvement –  presented by Cameron F. Webmaster
    • See 12 Steps 4 Hours Group website, TGIF & the Midnight Rounders website, the CA Service Sponsorship Group website.
    • Garnering Registrations, Memberships and 7th Donations using:
      • Forms
      • Autoresponders
        • Virtual Meeting Details
        • Thank you’s for 7th Donations
  • PULL Strategies – presented by Cameron F., Internet Marketing Strategist
    • SEO – Keywords and phrases
      • On page phrases:
        • 12 Step Recovery from Cocaine and all other mind altering substances.
        • Repost C.A. pamphlet content “…and all other mind altering substances
    • SEO – Linking Strategies
      • Linking  World (ca.org) to Your Area Website and/or District website – Groups
    • Word-of-Mouth
      • C.A. Meeting Announcements
      • Post Announcements in various Area/District Private FB Group Pages
  • PUSH Strategies
    • Social Media Networks i.e Facebook, Twitter, Instagram – presented by Jackie L., SOCA P.I. Chair
      • Download Jackie’s slide show presentation: 2022-Social-Media-Business-Accounts
    • Email Broadcasting: presented by Cameron F., 12 Steps 4 Hours Group Outreach
      • By maintaining a membership list, weekly/monthly email broadcasts to members about upcoming meetings, events, workshops, speaker shares, etc.
    • WhatsApp – presented by Kimia, Spiritual Gangsters: Visit https://bit.ly/2WYbJms
    • FB Messenger: Post upcoming meetings, events, workshops, speaker shares, etc.

C.A. Area Advisory Committees, Boards and/or Steering Committees

Posted on January 28, 2022January 28, 2022 by The Webservant

A Cocaine Anonymous corporation of any Area must have for legal reasons a certain number of Directors. These vary from state-to-state or province-to-province. These Directors shall at all times be accountable to their Area Service Committee. These Directors should never be excused from the responsibility to render proper reports of ALL significant actions taken. The Directors are directly responsible to their Area and should consult their Area Service Committee before an important decision or action is taken.

Our C.A. program rests squarely upon the principle of mutual trust. For purposes of advice and guidance, Area Service may create Advisory Boards or Steering Committees directly responsible to those they serve, principally the Area Service Committee.

NOTE: The only “Board of Trustees” recognized and existing within Cocaine Anonymous is the World Service Board of Trustees (WSBT), which is directly responsible to the World Service Conference. The title “Board of Trustees” should not be used at the Area service level.

AREA AND DISTRICT COMMITTEES

It is suggested that the following Committees exist at both the District and Area levels. When appropriate, Committees may be combined or added.

TELEPHONE (HELPLINE): Responsible for the provision of information and assistance to individuals seeking aid by phone, and with the communication of messages received for other committees.

HOSPITALS AND INSTITUTIONS: Responsible for the coordination of and active participation in Twelve Step work within hospitals and institutions.

PUBLIC INFORMATION: Responsible for the distribution of literature and information to the public.

ARCHIVES: Responsible for the collection, organization, categorization, copying, preserving, and electronically storing all of Cocaine Anonymous’ historically valued documentation and memorabilia.

CHIPS AND LITERATURE: Responsible for the distribution of literature and chips to C.A. Districts, Groups, members and interested institutions.

FINANCE: Responsible for all matters relating to records, finances and expenditures. The committee makes recommendations on all matters pertaining to the administration and operation of finances and expenditures. The Finance Committee shall implement and oversee controls necessary to safeguard the assets of the Fellowship, including employment of a CPA (Certified Public Accountant) to make periodic audits.

CONVENTION: Responsible for the coordination of conventions to carry the message of recovery, unity and service to members of Cocaine Anonymous.

COOPERATION WITH THE PROFESSIONAL COMMUNITY (CPC): Responsible for a unique brand of 12-Step work by carrying the message of recovery to professionals, who in their line of work, may have some sort of supervisory capacity over or direct contact with individuals who may have a problem with cocaine and all other mind altering substances. The committee informs the professional community about C.A.: what we are, where we are and what we can and cannot do to help the addict who still suffers. The committee attempts to establish communication between C.A. members and the professional community to find productive methods of cooperation, not affiliation, within the C.A. traditions.

C.A. UNITY COMMITTEE: Responsible for the communication and outreach among the diverse elements within the Fellowship at all levels, in the interest of carrying the C.A. message. It is also suggested that these committees sponsor annual workshops and other forums to promote C.A. unity.

INFORMATION TECHNOLOGY COMMITTEE: “The purpose of the committee is to serve as a resource for the C.A. service structure in areas of emerging technologies. In addition, we facilitate and assist Areas and Districts in approving their local websites, so that they may have a link directly from the C.A. web properties. The IT Committee, on an ongoing basis, works on adapting available technologies to better carry the message of C.A., while always keeping in mind the Twelve Traditions and Twelve Concepts of C.A., C.A. policies, privacy, and security.”

TRANSLATIONS: Responsible for local translation of materials. For C.A. copyright items in accordance with the World Service office translation policy and process.

Pages 30-31 – WSM 2022

COVID-19 Group Inventory To Help Assess Having In-Person Meetings

Posted on August 2, 2020 by The Webservant

Thinking of reopening to in person meetings? We suggest using the traditions as a tool to help your group decide whether you should or not. As well as looking at some risk factors associated with Covid-19.

Tradition 1: Our common welfare should come first, personal recovery depends upon CA unity.

What happens if someone comes in drunk or high and doesn’t abide by the social distancing of 6 ft apart or wear a mask? (this doesn’t have to be someone under the influence it could be anyone)

Would this affect the group harmony/unity?


Tradition 2: For our group purpose there is but one ultimate authority – A loving God as he may be expressed in our group conscience. Our leaders are but trusted servants; they do not govern.

Do I participate in debate with information and facts instead of fear?

Is my conscience carrying the best intentions for my group and our fellowship as a whole, or is it based on my own interests and ego?

By utilizing the knowledge and expertise of experts around the world to inform my group I am a responsible trusted servant of my group. Do I recognize that I have no expertise on this pandemic?


Tradition 3: The only requirement for CA membership is a desire to stop using cocaine and all other mind-altering substances.

If the room my group is in, is at capacity and I need to turn someone away, how does that affect membership? Who is responsible for saying who stays or not?


Tradition 4: Each group should be autonomous except in matters affecting other groups or C.A. as a whole.

Am I considering the implications that opening a meeting in person may have on other groups or the fellowship as a whole?

Do I understand that my decisions and actions today may have a lasting effect on our fellowship for years to come?

Am I teaching others how to use and access online meetings?


Tradition 5: Each group has but one primary purpose – to carry its message to the addict who still suffers.

Do I help my group in every way possible to fulfill its primary purpose during this pandemic?


Tradition 6: A C.A. group ought never endorse, finance, or lend the C.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.

Am I trying to be prestigious by having an in person meeting before everyone else? Is my ego getting in the way of channeling Gods will into my decisions?

Should I try to lease my own building so I can have meetings?

Is having a meeting outside in a public place ok for anonymity? Would a newcomer feel comfortable to share?


Tradition 7: Every C.A. group ought to be fully self-supporting, declining outside contributions.

If my group meets in person with a limited amount of people will we still be able to pay the rent and any other expenses incurred with donations to the basket?


Tradition 8: Cocaine Anonymous should remain forever non-professional, but our service centers may employ special workers.

Is there going to be someone to sanitize all areas of the room that the group meets or would the group need to hire some outside help?


Tradition 9: C.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.

Can I help our fellowship continue to grow during this pandemic with meeting online, and helping others that may struggle with technology?

Can I form a committee to gather and share knowledge during the pandemic that may be useful in helping our group make a decision to re-open our meeting?

Will our group be able to make sure we follow the laws and protocols our province and city? Do we need to form a committee to do this?


Tradition 10: Cocaine Anonymous has no opinion on outside issues; hence the C.A. name ought never be drawn into public controversy.

Do I recognize that I have no opinion on medicine or treatment of Covid-19, but still need to be able to make a decision on how/when to hold our meetings? (Online or in-person)

Is it possible that meeting in-person at this time could create controversy at the public level? What happens if there is an outbreak at a meeting and it is posted on the news? Would we be able to attract newcomers and maintain our tradition 5?

Can I participate in debate involving our group or fellowship without bringing my own personal fears into it?


Tradition 11: Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, television and films.

Am I ok with giving my full name and phone number in case of an outbreak?

If an outbreak should occur, and having to provide our names to public health, would this affect our personal anonymity as a cocaine anonymous group?


Tradition 12: Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place principles before personalities.

How will our fellowship become more successful if “we did this” instead of “I did this”?

Can I be a small part of Gods grand plan?

What are the C.A. Archives going to look like when this pandemic is over? Did we stay harmonized or dismantle?


Foreword to Second Edition pg xix

“Soon was beset by these very problems on every side and in every group. But out of this frightening and at first disrupting experience grew that AA’s had to hang together or die separately. We had to unify our fellowship or pass off the scene.”

World Service Board of Trustees (WSBT)

Posted on June 2, 2020September 22, 2025 by The Webservant

Description

The World Services Board of Trustees (WSBT) has the broadest scope of any branch of our service structure. The responsibility of this Board is to help deal with anything that affects C.A. as a whole, either internally or externally. All things that may endanger the existence of our Fellowship or limit our growth are of concern to WSBT.

The WSBT does NOT govern. Its nature is that of custodian only, providing guidance. The WSBT may consist of both addicts and non-addicts as may be needed for professional areas of expertise and to broaden our perspective. Its members are known as Trustees. The only interest of the Trustees is to serve the best interest of our Fellowship. They are given such authority by and through the World Service Conference.

The WSBT, like the World Service Office, functions as an entity apart from the program. All actions by the WSBT are guided by the Traditions.

The World Service Office is responsible to the WSBT. In order to perform their various functions, the WSBT utilizes a subcommittee system.

The World Service Trustee is the primary signatory of all contracts negotiated by the Trustee Negotiation Committee.

Responsibilities of the WSBT Subcommittees

These committees are composed of Trustees, Fellowship members, and if needed, a non- addict. Members are selected on a “what they have to offer” basis. Internal structure of the WSBT is different from the rest of the service branches. The Trustees do not represent; they serve.

1. Finance

Participates in the review and oversight of all WSO financial matters; ensures compliance with existing guidelines and budgets of C.A. World Services.

2. Legal

On an ‘as needed’ basis, this committee investigates the legal implications of any business of C.A. World Services. This includes, but is not exclusive, to copyright, royalty and vendor licenses agreements. It is suggested that at least one member of this committee have some knowledge of legal matters.

3. World Service Conference

This committee, working with the WSO and the World Service Conference Committee, researches future venues for holding the World Service Conference. Also is responsible for bids and contract negotiations in collaboration with the Trustee Negotiating Committee. It is suggested that the World Service Trustee and the Pacific South Trustee sit on this committee. Note: this committee is only active every two years. 57World Service Manual 2025

4. Trustee Negotiation

To assist the World Service Trustee by serving as a group conscience in the review of all contracts negotiated on behalf of Cocaine Anonymous, involving the amount of $500 USD or greater prior to engagement on the part of Cocaine Anonymous. A contract is defined as any signed document between Cocaine Anonymous and any other person(s) or business (es), that indicates a commitment of services or goods between the two defined entities.

5. Trustee Election

This committee coordinates and oversees the Trustee Election process. See Trustee Election Committee Guidelines for addition information.

6. Long Term Planning

To plan and guide the future of Cocaine Anonymous to insure that the addict that still suffers can receive the message of recovery. This committee is not limited in participation by current WSBT members and it is suggested that former Trustees be included in this committee.

7. Orientation

To assist new members of the World Service Board of Trustees regarding the current matters being worked on by the WSBT, review the roles, responsibilities and guidelines for spending and subcommittee projects, board participation and meeting preparation and to serve as a point of contact for any questions regarding their new role as a member of the WSBT.

8. Newsgram

To review all articles of the NewsGram for tradition violations prior to publication and distribution to the C.A. Fellowship. Work with the WSO, NewsGram Editor, Regional Trustees and designated NewsGram coordinators within the regions to generate articles, poems, anecdotes, etc. for the NewsGram. Topics should include those about; Steps, Traditions, and Concepts, C.A. Finances, Long Term Planning objectives, etc. It is suggested that the WSBT provide one article per quarter for submission to the NewsGram in addition to the Trustee Corner.

9. Outreach

To work with past members of the WSBT to elicit, on an as-needed basis, their assistance and experience, strength and hope on any of a variety of issues affecting C.A., including, without limitation, soliciting input from the fellowship as a whole on surveys, literature projects, fellowship growth, etc.

10. International Structure and Development

To examine structure trademarks, expansion, development, language issues across our fellowship internationally.

The Officers of the WSBT are:

  • Chairperson
  • Vice-Chairperson
  • Secretary

The WSBT Service Structure

Purpose:

To ensure the continuation and growth of C.A.

Functions:

1. To deal with matters, both inside and outside the Fellowship, which affect the continuation of C.A. growth.

2. The guardians of the Twelve Traditions.

3. To actively seek and encourage ways of carrying the message of recovery to the addict who still suffers.

Membership

All Trustees serve the fellowship as a whole. The number of Trustees serving at any time is limited to a maximum of 12 active Trustees serving the World Service Conference. At least three-quarters are to be addict Trustees.

There are five types of Trustees:

  1. World Service Trustee
  2. Regional Trustee
  3. World Service Office Trustee
  4. Trustee-at-Large
  5. Non-Addict Trustee Regional Trustee:

Regional Trustees are from the various designated regions. While no Trustee can be said to represent a geographical section of the country or world, Regional Trustees bring an invaluable regional point of view to the WSBT,

World Service Trustee: World Service Trustee: Must be a fulltime resident of the country where CAWS is incorporated. The Trustee will be chosen from all the applicable regions of Cocaine Anonymous. World Service Trustees are chosen for their special experience, talents, or background. They should be comfortable reviewing and discussing contractual and legal issues and serve on both the WSBT and the WSOB.

World Service Office Trustee: The WSO Trustee is an active volunteer director, who is not already a Trustee, on the WSO Board of Directors.

Trustee-at-Large: The Trustee will be chosen from the eight regions of Cocaine Anonymous. Trustees at Large are chosen for their special experience, talents or background. They should: have the ability to be versatile, fill positions where needed on various committees, attend regional caucuses/conventions, and be, in the purest sense, a servant to the entire Fellowship.

Non-Addict Trustee: Non-Addict Trustees are from the various designated Regions.

The WSBT may consist of the following:

  • Regional Trustee 8
  • World Service Trustee 1
  • World Service Office Trustee 1
  • Trustee-at-Large 2
  • Non-Addict Trustee 1

Trustee Qualifications

Qualifications of Addict Trustees

1. Willingness to serve.

2. A commitment to service as shown by experience; working as a member of other C.A. service committees; and contributions to the continuation and growth of the Fellowship.

3. The time and resources necessary for active trusteeship.

4. A minimum of eight years of continuous abstinence from cocaine and all other mind-altering substances at the time of the election to the Regional slate.

5. A good working knowledge of the Twelve Traditions.

6. Has to have served as a voting member or committee chair at a prior WSC.

7. A working knowledge of the Twelve Concepts and the Conference Charter.

Qualifications of Non-Addict Trustees

1. Willingness to serve.

2. The time and resources necessary for active Trusteeship.

3. A knowledge of the Twelve Traditions.

4. A good understanding of the disease of addiction and the Twelve Step Program of Recovery.

WSBT Meetings

1. The Trustees shall hold regular meetings up to four times per year at the discretion of the WSBT.

2. Additional special meetings are held upon 60 percent of WSBT approval, whenever needed. Trustees will be notified by the Chairperson.

3. Attendance of at least 60 percent of the Trustees constitutes a quorum.

4. Each Trustee is expected to attend three out of four regular meetings. A Trustee who is unable to attend may be asked to resign.

5. Minutes are kept of all meetings.

6. A copy of the minutes is sent to:

  1. Each Trustee;
  2. The World Service Office;
  3. Each Delegate and Area central office; 60SECTION II: Cocaine Anonymous World Service
  4. All Conference committee chairpersons;
  5. All Conference officers.

The WSBT is an advisory board rather than a directive board. It is their responsibility to offer guidance to members, Groups, and service committees in matters concerning the Traditions or matters, which affect C.A. as a whole.

The Trustees do not have the authority to control C.A. or to change the nature of the Fellowship. Our Second Concept ensures that major policy decisions can only be made by the group conscience of the World Service Conference.

WSM 2025 pp. 57 – 61

Taking Minutes

Posted on February 25, 2020June 22, 2022 by The Webservant

How to take minutes at Group Business, Area and Committee Meetings

1. Use a template.

2. Check off attendees as they arrive.

    • Make sure you have a meeting agenda. This is usually prepared by the Chairperson.
    • Choose your recording tool. Will you use a pen and paper or will you use a laptop computer, tablet, or smartphone? Check with the Meeting Chair to see if they prefer that you use a particular method.
    • Make sure your tool of choice is in working order, and have a backup just in case your original one fails. If you bring a laptop, for instance, have a pen and paper handy as well. You don’t want to have to stop the meeting while you search for something to write on if your computer crashes.
    • Read before the meeting starts.  It will allow you to formulate an outline for your minutes. Leave some space below each item on it and write your notes there. Doing this will make your job a little easier, as long as the person running the meeting sticks to the agenda.

3. Circulate an attendance list and do introductions.

4. Record motions, actions, and decisions as they occur.

    • Pass around an attendance sheet and make sure everyone signs in. You will need to include a list of all attendees in the official meeting minutes.
    • Make sure you know who everyone is. That way you will be able to identify who is speaking and correctly record that information.
    • Note the time the meeting begins.
    • It is not necessary to write down every single comment. Include only the main ideas. Be very careful not to leave out items with which you disagree. Your biases shouldn’t influence you. Remember this is an official account, not your opinion of what happened.
    • Write down all motions, who made them, and the results of votes, if any; you don’t need to write down who seconded a motion. Of course, the rules of your organization may differ so verify those with the Chairperson first.
    • If votes on any motions or discussions are deferred until the next meeting, make a note of that.
    • Record the ending time of the meeting.

5. Write clear, brief notes—not full sentences or verbatim wording.

    • Type up the minutes as soon as possible after the meeting while everything is still fresh in your mind. If you find an error in your meeting notes or you have a question, you can clear it up quickly by talking to other attendees.
    • On the final copy of the minutes, Include the name/title of the Group, Area or Committee, type of meeting (monthly, annual, or special), and its purpose.
    • Give the times it began and ended.
    • Provide the list of attendees and a note about who ran the meeting. Include your name on the list of participants and, in parentheses after your name, say that you took the minutes. Alternatively, at the end of the document, you can sign off by writing “Your Trusted Servant,” followed by your name.
    • Proofread the minutes before you submit them. Ask someone else who attended to look them over as well. They will be able to let you know if you accidentally left something out.
    • Submit them to the person who ran the meeting unless instructed to do otherwise.

WORLD SERVICE CONFERENCE DELEGATE

Posted on January 7, 2020December 10, 2025 by The Webservant

The Delegate’s Job is a Spiritual One!

  1. Conference Delegates are required to have a working knowledge of the World Service Manual, in particular the Twelve Steps, the Twelve Traditions, The Twelve Concepts, the Standing Rules for the C.A. WSC, and the Conference Charter.
  2. Prior to the Conference, the Delegate transmits SR-14 material to their Area through Area and District Meetings as well as to individual groups. It is important that the information about the WSO and WSC be passed on with enthusiasm, encouraging the continued health and growth of C.A.
  3. Attend the World Service Conference (WSC) prepared, in order to be able to vote knowledgeably. Conference Delegates should be present during all voting times until the end of Conference. Every Conference Delegate, after their election, will notify the World Service Office (WSO) in order to be placed on the mailing list, gain access to relevant document storage folders, and to receive all Conference materials, which require several hours of study.
  4. After the Conference, the Delegate transmits the information back to their Area through Area and District Meetings as well as to individual Groups. It is important that the information about the WSO and WSC be passed on with enthusiasm, encouraging the continued health and growth of C.A.
  5. Delegates shall encourage their Areas to generate funds to help support World Services.
  6. Delegates must be prepared to attend District, Area and Regional service meetings. They must understand the issues in their Areas to be better able to present them to the Conference.
  7. Delegates cooperate with WSO by providing local meeting schedules and local C.A. information numbers.
  8. Delegates provide C.A. leadership by helping to solve local problems involving the C.A. Traditions. In the spirit of this leadership need, it is suggested that, if possible, Delegates and Alternate Delegates not hold any other service commitments at the District or Area level. Further, in the spirit of rotation, wherever possible, Delegates should only serve one term and not consecutive terms.
  9. Delegates visit Groups in their Districts/Areas and are sensitive to their needs and reactions. They should learn how the Groups have reacted to Conference reports. Delegates know communication is a two-way street, with information moving in both directions.
  10. Delegates serve on a World Service Conference Committee and work closely with Committee members throughout the year. It is the Delegate’s responsibility to work closely with other members of their WSC committee to ensure that it is in action throughout the year.

page 32 – 2025 Edition Reflecting actions from the 2024 World Service Conference – Last updated: April 7, 2025

  1. Delegates keep Alternate Delegates fully informed including access to documents and processes on WSC participation requirements, so that the Alternate can replace the Delegate in an emergency.
  2. Delegates shall help all newly elected WSC Delegates and Alternate Delegates from their Areas by passing on knowledge of WSC procedures including, but not exclusively, Credentialling, WSC Registration, access to document storage platform, referrals etc.
  3. They are also responsible for contacting the Regional Trustee at least once per quarter to provide the Trustee with Area reports and updates.
  4. Delegates and Alternate Delegates must ensure that they have been credentialed by their Area Chairperson or an authorized individual upon election, but no later than 30 days prior to the WSC, providing their full name, email address, phone number, and the number of votes they carry. If attending, Delegates must also ensure they are Registered a minimum of 30 days prior to WSC. Note: Alternate Delegates must also be Credentialed and, if attending, Registered online even if they are allocated no vote [0 vote] as this then permits them to accept a proxy vote should the situation arise.
  5. Delegates and Alternate Delegates are to access the web-based document storage platform allowing them to review and familiarize themselves with all WSC materials, including Delegate Mailings.

Procedure for Delegate/Alternate Election to The Cocaine Anonymous World Service Conference

  1. Delegates and Alternate Delegates are to be elected to the WSC by each Area. Each Area shall have two (2) votes which may be carried by up to two (2) Area Delegates or Alternate Delegate(s), in person or by proxy, as set forth in the Standing Rules for the Cocaine Anonymous World Service Conference. If an Area has more than 25 meetings per week of its groups (excluding H&I), then that Area will be entitled to one additional vote for every fifty (50) meetings per week of its groups (or portion thereof). This takes effect after conference 2026 for all existing areas, and after conference 2022 for new areas recognized at WSC. If an Area has any question concerning the number of votes to which it is entitled, that Area should contact its Regional Trustee. Areas should ensure that Groups and /or online groups are aligned with only one (1) Area, avoiding inaccurate Delegate counts, and permitted Area votes at Conference.
  2. The purpose of the Alternate Delegate is to assist the Delegate and to assume the responsibilities of the Delegate when necessary. Suggested requirements and qualifications are the same as those for Delegates. Any Alternate who replaces the Delegate at the WSC will remain on the WSC and Regional mailing list as that Area’s delegate for the balance of the unexpired portion of the original Delegate’s term until the WSO and the Regional Trustee is informed otherwise by the Area Chairperson. Such

page 33 – 2025 Edition Reflecting actions from the 2024 World Service Conference – Last updated: April 7, 2025

  1. an Alternate Delegate succeeding to a Delegate position is eligible to run for election to a full Delegate term.
  2. The Area must decide at the Delegate election who is eligible to be a Delegate and who is eligible to vote for the Delegate. It is suggested that the GSR, District Officers, Service Committee Chairpersons, Area Officers, and other members who are involved in C.A. service qualify for election. It is further suggested that Delegates have four years of continuous sobriety.
  3. The Delegates and Alternate Delegates are to be elected for a term of four (4) conferences, within a period of four (4) consecutive conferences. It is suggested that the spirit of rotation be followed.
  4. When necessary, Delegate elections are to be held 120 days prior to the World Service Conference. It is recommended that all new Delegates for the current WSC be elected prior to the Regional Service Assembly.

page 34 – 2025 Edition Reflecting actions from the 2024 World Service Conference – Last updated: April 7, 2025

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